Enter Grades

Enter Grades

GRADEBOOK allows instructors to calculate and store grade information for items that are completed either online or offline.  Manually added items may be entered and edited directly within the GRADEBOOK interface.

Note: Grades that are being sent to the GRADEBOOK from other tools, such as ASSIGNMENTS or TESTS & QUIZZES, are managed within their respective tools. You do not need to enter or edit them via the GRADEBOOK.

  1. Go to GRADEBOOK.

    Select the GRADEBOOK tool from the Tool Menu in your site.

  2. Search or filter your list of students. (Optional)

    GRADEBOOK displays a list of all the students enrolled and active in your site. You may also filter the GRADEBOOK to view students by:

    1. Sections/Groups - Select the desired section or group from the drop-down menu.
    2. Student Name - Enter all or part of a student's name to filter the results.
    Search or filter your list of students. (Optional)
  3. Click on the appropriate cell to enter a grade.

    You will see a spreadsheet view of all the existing gradebook items in your course.

    Click on the appropriate cell to enter a grade. The cell contents will change to show a score entry field out of the total number of points for that item. You may click out of the cell, press the Enter key, or use the up or down arrows to navigate to different cells. GRADEBOOK supports spreadsheet-style data entry, similar to Excel or Google Sheets.

    Note: Items with the tool icon in the column header and grayed-out padlock icons in the cells (highlighted in yellow in the image above) are being sent to the GRADEBOOK from other tools. You cannot edit those grades from the GRADEBOOK, although you can view them from here.

    Click in the appropriate cell to enter a grade.
  4. Grades save automatically.

    You will see a green check mark and highlighted cells displaying your changes to indicate when a grade has been saved.

    You will see a yellow save icon and highlighted cells displaying your changes to indicate that the grade is being saved.

    If using Drop Lowest, Drop Highest, or Keep Highest: dropped scores are indicated with a strikethrough and background change.

    Saved grades.Grades being saved.Dropped scores are indicated with a strikethrough and background change

Release Grades to Students

In order for students to see their grades in the GRADEBOOK, the gradebook item must be released to the students.

  1. Click the down arrow for the gradebook item.

    Screenshot of the Gradebook with the item menu button highlighted.
  2. Click Edit Item Details

    Screenshot of the gradebook item menu with the Edit Item Details option highlighted
  3. Select 'Release item to students?'.

    Screenshot of the Edit Item Details modal with the option 'Release Item to Students?' highlighted.
  4. Click the Save Changes button.

    Screenshot of the Edit Item Details modal with the Save Changes button highlighted.

Additional Information

  1. Set score for empty cells.

    If you would like to set a score for all empty cells for a specific gradebook item, select the down arrow within the column header row and then select the "Set Score for Empty Cells" option.

    Set score for empty cells.
  2. Enter the desired score and click Done.

    Enter the desired score and click Done.
  3. View grade log.

    To view the grade log, select the down arrow within the cell for a particular student score and then choose the Grade Log option.

    View grade log.
  4. The grade log will display.

    The grade log shows any changes to student score, including the date and time of the change, as well as the change in score and the username of the user that made the change.

    The grade log will display.
  5. Add/edit comments.

    If you would like to enter comments along with the score, select the down arrow within the cell for a particular student score and then select the "Edit Comments" option.

    Add/edit comments.
  6. Enter your comment and click Save Comment.

    Enter your comment and click Save Comment.
  7. View comment icon.

    The comment icon will display within the cell, indicating that there is an instructor comment associated with the score. Click the comment icon to view the comment.

    View comment icon.