Access to Course Sites
For instructors and course site maintainers, course details are available in OWL approximately four (4) months prior to the start date of the term. Therefore, instructors and course site maintainers can create course sites in OWL four months prior to the start of the course's term. For example, Fall courses starting in September are available for instructors to create their course sites beginning in the first or second week of May.
Students are added to the course rosters in OWL one (1) month prior to the start date of the course. Please note that the instructor or course site maintainer needs to publish the course site in order for students of that course to have access to it. Use the My Official Course Enrolments page in MEMBERSHIP, located in your Home site, to check your course enrolments and the published status of your course sites.
Automatic Course Site Unpublishing
OWL course sites will be unpublished automatically once per year, during the summer. After feedback from the Western community, the process will unpublish courses with an end-of-term date falling before September of the previous calendar year.
OWL course sites will remain published until July in the year after the course has ended. The current schedule for the process includes:
- On August 25, 2020, courses from Fall 2018, Winter 2019, and Summer 2019, and courses prior to these terms were unpublished.
- On August 31, 2021, courses from Fall 2019, Winter 2020, and Summer 2020, and courses prior to these terms were unpublished.
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